Policies, By-Laws and Procedures

Under its Constitution U3A-ACT Inc has established a series of governance documents. These are Policies and Procedures (established under Rule 14) and By-Laws (established under Rule 15).

POLICIES & BY-LAWS

Asset Management

Asset Management Policy (2023) (PDF 221.6 kb)

By-Laws, Policies and Procedures Framework

By-laws, Policies and Procedures Framework (2024) (PDF 156.4 kb)

Template for By-law (2024) (DOCX 29.7 kb)

Template for Policy (2024) (DOCX 29.7 kb)

Template for Procedure (2024) (DOCX 31.7 kb)

Code of Conduct

Code of Conduct Policy (2025) (PDF 135.7 kb)

Code of Conduct (2025) (PDF 98.1 kb)

Communication Channels

Communication Channels Policy (2023) (PDF 133.2 kb)

Complaints and Disputes Resolution

Complaints and Disputes Resolution Policy (2024) (PDF 327.3 kb)

Formal Complaint form (2024) (DOCX 31.2 kb)

Document Management

Document Management Policy (2024) (PDF 261.2 kb)

Financial Commitments and Payments

Financial Commitments and Payments Policy (2024) (PDF 231.9 kb)

Insurances

Insurances Policy (2024) (PDF 79.1 kb)

Investments

Investments Policy (2024) (PDF 129.8 kb)

Logos

Logos Policy (2024) (PDF 196.9 kb)

Outstanding Service Awards

Outstanding Service Awards Policy (2024) (PDF 165.8 kb)

Outstanding Service Awards - Nomination Form (2024) (DOCX 27.5 kb)

Register of Recipients Outstanding Service Awards to 2023 (PDF 149.8 kb)

Privacy

Privacy Policy (2024) (PDF 178.2 kb)

Procurement of Goods and Services

Procurement of Goods and Services Policy (2024) (PDF 182.0 kb)

Template - Contract to Supply Professional Services (2024) (DOCX 45.0 kb)

Template - Contract to Supply Other Services (2024) (DOCX 45.3 kb)

Risk

Risk Management Policy (2025) (PDF 138.4 kb)

Risk Assessment Matrix and Measures of Consequence (2025) (PDF 152.5 kb)

Risk Register (2025) (PDF 235.3 kb)

Safety and Wellbeing

Safety and Wellbeing Policy (2024) (PDF 245.6 kb)

Template - Accident / Incident Report (2024) (DOCX 30.4 kb)

Safety Information for Course Leaders and Members (PDF 54.5 kb)

Volunteer Long Service Recognition Awards

Volunteer Long Service Recognition Awards Policy (2024) (PDF 145.4 kb)

U3A-ACT Volunteer Long Service Recognition Scheme - Nomination Form (2021) (DOCX 38.5 kb)

Register of Recipients Volunteer Long Service Recognition Awards to 2023 (PDF 135.6 kb)

Walks and Tours

Walks and Tours Policy (2024) (PDF 145.4 kb)

PROCEDURES

Procedures

General Meeting Procedures (2024) (PDF 223.2 kb)

Induction Procedures for New Committee Members (2024) (PDF 166.8 kb)

Maximum Occupancy of Teaching Rooms (2022) (PDF 61.7 kb)