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Policies, By-Laws and Procedures

Under its Constitution U3A-ACT Inc has established a series of governance documents. These are Policies and Procedures (established under Rule 14) and By-Laws (established under Rule 15).


Asset Management

Policy document (2021) (PDF 105.8 kb)

Code of Conduct

Policy document (2021) (PDF 221.4 kb)
Code of Conduct U3A-ACT Inc. (2021) (PDF 114.0 kb)

Communication Channels

Policy document (2021) (PDF 208.6 kb)

Complaints and Disputes Resolution

Policy document (2021) (DOCX 73.8 kb)
Formal Complaint form (2021) (DOCX 36.6 kb)

Contracts for Services

Policy document (2016) (PDF 86.2 kb)
Template for Contract to Supply Professional Services (DOCX 88.1 kb)
Template for Contract to Supply Other Services (DOCX 36.9 kb)

Document Management

Policy document (2021) (PDF 161.4 kb)

Financial Commitments and Payments

Policy document (2018) (PDF 243.9 kb)
By-law - Committing U3A-ACT Inc monies and making payments (2015) (PDF 186.5 kb)
Expenses Claim Form (DOCX 40.6 kb)

Framework for By-Laws, Policies and Procedures

Framework for By-laws, Policies and Procedures (2018) (PDF 60.1 kb)


Policy document (2021) (PDF 76.3 kb)


Policy document (2021) (PDF 74.5 kb)


Policy document (2021) (PDF 211.7 kb)

Outstanding Service Awards

Policy document (2021) (PDF 164.5 kb)
Outstanding Service Awards - Nomination Form (2021) (DOCX 45.5 kb)
Outstanding Service Awards - Register of Recipients (PDF 124.7 kb)


Policy document (2021) (PDF 117.8 kb)


Policy document (2018) (PDF 42.2 kb)

Risk Assessment

Policy document (2015) (PDF 316.2 kb)
Risk Assessment template (DOCX 12.5 kb)

Safety and Wellbeing

Policy document (2021) (PDF 111.9 kb)
Accident / Incident report form (2021) (DOCX 34.3 kb)
Safety Information for Course Leaders and Members (PDF 54.5 kb)
Policy document (2015) (PDF 40.8 kb)

Volunteer Agreement

Policy document (2021) (PDF 152.2 kb)
Agreement form for Committee Members, Course Leaders & Key Contacts (2021) (DOCX 34.6 kb)
Agreement form for Other Volunteers (2021) (DOCX 34.2 kb)

Volunteer Long Service Recognition Awards

Policy document (2018) (PDF 122.0 kb)
U3A-ACT Volunteer Long Service Recognition Awards - Nomination Form (2018) (DOCX 37.1 kb)
Volunteer Long Service Recognition Awards - Register of Recipients (PDF 106.1 kb)


Procedures & Plans

General Meetings Procedure (2018) (PDF 205.2 kb)
Induction Procedures for New Committee Members (2018) (PDF 170.9 kb)
COVID-19 Safety Plan for U3A (20201214) (PDF 168.0 kb)

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