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Policies, By-Laws and Procedures

Under its Constitution U3A-ACT Inc has established a series of governance documents. These are Policies and Procedures (established under Rule 14) and By-Laws (established under Rule 15).


Asset Management

Policy document (2023) (PDF 221.6 kb)

By-Laws, Policies and Procedures Framework

By-laws, Policies and Procedures Framework (2021) (PDF 118.9 kb)

Code of Conduct

Policy document (2021) (PDF 245.3 kb)
Code of Conduct U3A-ACT Inc. (2021) (PDF 117.0 kb)

Communication Channels

Policy document (2023) (PDF 133.2 kb)

Complaints and Disputes Resolution

Policy document (2024) (PDF 327.3 kb)
Formal Complaint form (2021) (DOCX 36.6 kb)

COVID Safety

Policy document (2022) (PDF 40.7 kb)

Document Management

Policy document (2024) (PDF 261.2 kb)

Financial Commitments and Payments

Policy document (2021) (PDF 244.3 kb)


Policy document (2021) (PDF 76.2 kb)


Policy document (2021) (PDF 74.5 kb)


Policy document (2024) (PDF 196.9 kb)

Outstanding Service Awards

Policy document (2024) (PDF 165.8 kb)
Outstanding Service Awards - Nomination Form (2021) (DOCX 45.8 kb)
Note: Updated 4 July 2023
Register of Recipients Outstanding Service Awards to 2023 (PDF 149.8 kb)


Policy document (2021) (PDF 117.8 kb)

Procurement of Goods and Services

Policy document (2021) (PDF 195.4 kb)
Template for Contract to Supply Professional Services (DOCX 88.1 kb)
Template for Contract to Supply Other Services (DOCX 46.8 kb)


Policy document (2021) (PDF 75.0 kb)
Risk Assessment Matrix and Measures of Consequence (PDF 153.6 kb)
Risk Register (PDF 199.8 kb)

Safety and Wellbeing

Policy document (2024) (PDF 245.6 kb)
Accident / Incident report form (2021) (DOCX 34.3 kb)
Safety Information for Course Leaders and Members (PDF 54.5 kb)

Volunteer Long Service Recognition Awards

Policy document (2024) (PDF 145.4 kb)
U3A-ACT Volunteer Long Service Recognition Scheme - Nomination Form (2021) (DOCX 38.5 kb)
Register of Recipients Volunteer Long Service Recognition Awards to 2023 (PDF 135.6 kb)

Walks and Tours

Policy document (2024) (PDF 145.4 kb)



General Meeting Procedures (2024) (PDF 223.2 kb)
Induction Procedures for New Committee Members (2024) (PDF 166.8 kb)

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