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Policies, Procedures and By-Laws

Under its Constitution U3A-ACT Inc has established a series of governance documents. These are Policies and Procedures (established under Rule 14) and By-Laws (established under Rule 15).


Advertisements & Notices in U3A Communication Channels

Policy document (2019) (PDF 573.8 kb)

Asset Management

Policy document (2018) (PDF 33.9 kb)

Code of Conduct

Policy document (2018) (PDF 52.3 kb)
Code of Conduct U3A-ACT Inc. (2018) (PDF 32.4 kb)

Complaints and Grievances

Policy document (2017) (PDF 379.0 kb)
Formal Complaint or Grievance form (DOCX 33.2 kb)

Contracts for Services

Policy document (2016) (PDF 86.2 kb)
Template for Contract to Supply Professional Services (DOCX 88.1 kb)
Template for Contract to Supply Other Services (DOCX 36.9 kb)

Document Management

Policy document (2018) (PDF 48.1 kb)

Financial Commitments and Payments

Policy document (2018) (PDF 243.9 kb)
By-law - Committing U3A-ACT Inc monies and making payments (2015) (PDF 186.5 kb)
Expenses Claim Form (DOCX 40.6 kb)

Framework for By-Laws, Policies and Procedures

Framework for By-laws, Policies and Procedures (2018) (PDF 60.1 kb)


Policy document (2015) (PDF 122.0 kb)


Policy document (2015) (PDF 123.7 kb)

Outstanding Service Awards

Policy document (2018) (PDF 34.1 kb)
Outstanding Service Award nomination form (2018) (DOCX 37.7 kb)
Outstanding Service Awards Register of Recipients (PDF 269.9 kb)


Policy document (2018) (PDF 49.4 kb)


Policy document (2018) (PDF 42.2 kb)

Risk Assessment

Policy document (2015) (PDF 316.2 kb)
Risk Assessment template (DOCX 12.5 kb)

Safety and Wellbeing

Policy document (2018) (PDF 35.2 kb)
Accident / Incident report form (DOCX 80.4 kb)
Safety Information for Course Leaders and Members (PDF 54.5 kb)

Ten Year Volunteer Service Recognition Scheme

Policy document (2018) (PDF 122.0 kb)
Ten Year Volunteer Service Recognition Scheme Nomination Form (2018) (DOCX 38.3 kb)
Ten Year Volunteer Service Recognition Scheme Register of Recipients (PDF 106.1 kb)
Policy document (2015) (PDF 40.8 kb)

Use of U3A-ACT Inc Logos

Policy document (2015) (PDF 138.3 kb)

Volunteer Agreement

Policy document (2015) (PDF 566.2 kb)
Agreement form for Committee Members, Course Leaders & Other Key Contacts (DOCX 40.1 kb)
Agreement form for all other volunteers (DOCX 37.4 kb)


Procedures & Plans

General Meetings Procedure (2018) (PDF 205.2 kb)
Induction Procedures for New Committee Members (2018) (PDF 170.9 kb)
COVID-19 Safety Plan for U3A (20201214) (PDF 168.0 kb)

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