Policies, By-Laws and Procedures

Under its Constitution U3A-ACT Inc has established a series of governance documents. These are Policies and Procedures (established under Rule 14) and By-Laws (established under Rule 15).

POLICIES & BY-LAWS

Asset Management

Asset Management Policy (2023) [PDF 221.6 kb]

By-Laws, Policies and Procedures Framework

By-laws, Policies and Procedures Framework (2024) [PDF 156.4 kb]

Template for By-law (2024) [DOCX 29.7 kb]

Template for Policy (2024) [DOCX 29.7 kb]

Template for Procedure (2024) [DOCX 31.7 kb]

Code of Conduct

Code of Conduct Policy (2025) [PDF 135.7 kb]

Code of Conduct (2025) [PDF 98.1 kb]

Communication Channels

Communication Channels Policy (2023) [PDF 133.2 kb]

Complaints and Disputes Resolution

Complaints and Disputes Resolution Policy (2024) [PDF 327.3 kb]

Formal Complaint form (2024) [DOCX 31.2 kb]

Document Management

Document Management Policy (2024) [PDF 261.2 kb]

Financial Commitments and Payments

Financial Commitments and Payments Policy (2024) [PDF 231.9 kb]

Insurances

Insurances Policy (2024) [PDF 79.1 kb]

Investments

Investments Policy (2024) [PDF 129.8 kb]

Logos

Logos Policy (2024) [PDF 196.9 kb]

Outstanding Service Awards

Outstanding Service Awards Policy (2025) [PDF 188.0 kb]

Outstanding Service Awards - Nomination Form (2024) [DOCX 27.5 kb]

Register of Recipients Outstanding Service Awards to 2025 [PDF 777.5 kb]

Privacy

Privacy Policy (2024) [PDF 178.2 kb]

Procurement of Goods and Services

Procurement of Goods and Services Policy (2024) [PDF 182.0 kb]

Template - Contract to Supply Professional Services (2024) [DOCX 45.0 kb]

Template - Contract to Supply Other Services (2024) [DOCX 45.3 kb]

Risk

Risk Management Policy (2025) [PDF 138.4 kb]

Risk Assessment Matrix and Measures of Consequence (2025) [PDF 152.5 kb]

Risk Register (2025) [PDF 235.3 kb]

Safety and Wellbeing

Safety and Wellbeing Policy (2024) [PDF 245.6 kb]

Template - Accident / Incident Report (2024) [DOCX 30.4 kb]

Safety Information for Course Leaders and Members [PDF 54.5 kb]

Volunteer Long Service Recognition Awards

Volunteer Long Service Recognition Awards Policy (2025) [PDF 196.1 kb]

Volunteer Long Service Recognition Scheme - Nomination Form (2021) [DOCX 38.5 kb]

Register of Recipients Volunteer Long Service Recognition Awards to 2025 [PDF 182.0 kb]

Walks and Tours

Walks and Tours Policy (2024) [PDF 145.4 kb]

PROCEDURES

Procedures

General Meeting Procedures (2024) [PDF 223.2 kb]

Induction Procedures for New Committee Members (2024) [PDF 166.8 kb]

Maximum Occupancy of Teaching Rooms (2022) [PDF 61.7 kb]